Your firm is invited to submit a proposal to provide trash collection and site cleanliness services for the 2010 Parker Days Event on June 11, 12 & 13.

Below are the relevant specifications and requirements. Vendors are invited to submit bids with substitutions and/or suggestions should the specified products be unavailable to them. Any further questions may be directed to: Scott Wattum via email at events@parkerdays.org

Purpose of Request

Parker Days, formerly called the Parker Country Festival is a yearly event held the second weekend in June, in Old Town Parker. Dates for the 2010 event are June 11, 12 & 13. The event will typically draw anywhere from 90-100,000 people across the 3 days of the event. The event has a reputation with our patrons and vendors of being one of the cleanest and well maintained events in the area.

The event is organized by The Parker Chamber of Commerce and consists of 4 major areas:

• Food/Beverage/Main Stage - Click here for map
• Marketplace (booths run along Victorian from the O'Brien Pool South to Main Street, then East along Main Street to Main Street Center) - Click here for a map
• Kids Country - Click here for map
• Expo - Click here for map

Consideration criteria* is based on the following:

• Chamber Membership Status.
• Completeness of the RFP response
• Demonstrated ability to provide requested items and/or services - because the appearance of our event is of paramount importance it is manditory that potential suppliers have either a history with this event or provide verifiable references for events of a similar or larger size.
• Competitive Pricing.
• Sponsorship status.

*All responses are considered on a variety of criteria and while these criteria are considered, they do not by any means guarantee or preclude acceptance of a suppliers proposal.

DEADLINE FOR PROPOSAL: March 12, 2010 no later than 5:00 p.m. Bids received after close of business on March 2nd 2010 will not be considered.

Equipment Description:

• Approximately one hundred 55 gallon trash receptacles to adequately cover the major event areas (see above) - the event generates approx 240 cubic yards of trash across the 3 day period.
• Appropriate trash handling equipment such as dust pans, brooms, etc.
• Wheeled push-bins for trash collection in patron congested areas (Food/Beverage area)
• Cleaning equipment to perform table wipe-downs
• Sufficient trash bags to supply receptacles

Additional Requirements:

• In addition to collection/replacement of trash bags from trash receptacles, your proposal should include performing table cleaning and wipe downs in the Food Court area during the hours of operation:
  • Friday, 5:00pm to 11:00pm
  • Saturday, 11:00am to 11:00pm
  • Sunday, 11:00am to 9:00pm
• Receptacle trash bag replacement should occur when the receptacle is 1/2 to 3/4 full. Receptacles must never be allowed to overflow. Overflowing receptacles will result in a $50 fine per occurrence which will be deducted from your final payment.
• Receptacle placement for all event areas must be complete no later than 3:00pm on June 11.
• Receptacle inspection and trash bag collection/replacement along with stray trash collection must be performed during all hours the event is scheduled to be open each of the 3 days:
  • Friday, 5:00pm to 12:00am (Marketplace and Kids Country close at 8:00pm)
  • Saturday, 9:00am to 12:00am (Marketplace and Kids Country close at 8:00pm)
  • Sunday, 9:00am to 9:00pm (Marketplace and Kids Country close at 7:00pm)
• In addition to inspection/replacement of provided receptacles, vendors must be solicited for any trash needing disposal and any permanent receptacles owned by the Town of Parker in the event area must be inspected and emptied as needed (approximately 10).
• General area inspection and trash cleanup from prior day must be performed on Saturday, Sunday and Monday from 6:00am to 08:00am
• Receptacle load-out can begin Monday morning, June 14.
• A single point-of-contact is required so that event staff can coordinate activities and report potential issues that require attention. A two-way radio will be provided by the event for this purpose.
• Reported issues must be responded too and corrected within 15 minutes or a $50 fine will be assessed which will be deducted from your final payment.
• No vehicles larger than golf/utility carts will be allowed in the event areas during hours of operation or within 1 hour of the event start time - no exceptions.

Optional Requirements:

• Golf/Utility carts for transporting trash in non-congested areas to 3 (possibly 4) dumpster locations in the event area. Note: Please indicated in your proposal whether you will provide your own utility carts and if not, please indicate what your requirements are.
• There may be an early morning pancake breakfast and Church service on Sunday starting at 7:00am - table cleanup and trash collection will need to be performed at the conclusion of this activity (please price this as an optional item in your RFP response).

Additional Notes:

• The Carnival area contracts for it's own trash handling and consequently is not included in this RFP.

Proposal should include:

• Quote should include all charges, delivery, etc., but not dumpsters and trash disposal which is a separate RFP
• Payment Terms

Submitting your proposal: You may submit your proposal using the "Add new proposal" link below.