Your firm is invited to submit a proposal to provide Tents/Tables/Chairs for the 2010 Parker Days event on June 11, 12 & 13.

Below are the relevant specifications and requirements. Vendors are invited to submit bids with substitutions and/or suggestions should the specified products be unavailable to them. Any further questions may be directed to: Scott Wattum via email at events@parkerdays.org

Purpose of Request

Parker Days, formerly called the Parker Country Festival is a yearly event held the second weekend in June, in Old Town Parker. Dates for the 2010 event are June 11, 12 & 13. The event will typically draw anywhere from 90-100,000 people across the 3 days of the event.

The event is organized by The Parker Chamber of Commerce and consists of 4 major areas:

• Food/Beverage/Main Stage
• Marketplace
• Kids Country
• Carnival Rides

Consideration criteria* is based on the following:

• Chamber Membership Status.
• Past history with the event.
• Completeness of the RFP response
• Demonstrated ability to provide requested items and/or services.
• Competitive Pricing.
• Sponsorship status.

*All responses are considered on a variety of criteria and while these criteria are considered, they do not by any means guarantee or preclude acceptance of a suppliers proposal.

DEADLINE FOR PROPOSAL: April 23rd, 2010 no later than 5:00 p.m. Bids received after close of business on April 23rd, 2010 will not be considered.

Equipment Description:

• VIP Tent
  • One (1) 20' x 30' Frame Tent
  • Six (6) 30" x 40" tall cabaret table
  • Four (4) 60" round table
  • Twenty (20) White Resin Padded Chair
  • Twelve (10) Stool
  • Two (2) Mister Fan
  • Three (3) Fire Extinguishers
  • One Hundred (100)' French Window Sidewall
  • Two (2) Lighted Exit Signs
  • Six Hundred (600) sq feet Lighting Package
  • One (1) Portable Bar
• Main Stage Tents
  • Two (2) 10' x 20' Frame Tent
  • One (1) 10' x 10' Frame Tent
  • Four (4) 8' Banquet Tables (no tables cloths or skirting)
  • Ten (10) Folding Chairs
  • One (1) 6' Banquet Table (no cloth or skirting)
  • One Hundred Sixty (160)' Solid Sidewall
  • Two (2) 4' x 8' Stage Section
  • Five Hundred (500) sq feet Lighting Package
  • Seventy Five (75)' Cable Ramp
• Beer Garden
  • One (1) 25' x 40' Freespan Tent
  • One (1) 10' x 10' Frame Tent
  • Ten (10) 8' x 18" Schoolboy Table
  • Seven (7) 8' x 24" Table
  • One Thousand, One Hundred (1,100) sq feet Lighting Package
  • Six (6) Folding Chair
  • Seventy (70)' Solid Sidewall
• ID Booth
  • Two (2) 10' x 10' Frame Tent
  • Forty (40)' Solid Sidewall
  • Two (2) 8' x 40" high draped table
  • Five (5) Stool
  • Two Hundred (200) sq feet Lighting Package
• Volunteer Tent
  • One (1) 10' x 20' Frame Tent
  • Two (2) 60" Round Table
  • Eight (8) Folding Chair
  • One (1) Mister Fan
  • One (1) 8' Banquet Table
  • Sixty (60)' Solid Sidewall
  • Two Hundred (200) sq feet Lighting Package
• Sponsor Tents
  • One (1) 10' x 30' Frame Tent
  • Two (2) 10' x 20' Frame Tent
  • Three (3) 10' x 10' Frame Tent
  • Fifteen (15) 8' Banquet Table
  • Thirty (30) Folding Chairs
  • Two Hundred Twenty (220)' Solid Sidewall
• Security Tents
  • Two (2) 10' x 10' Frame Tent
  • Six (6) Folding Chairs
• Parking Tents
  • One (1) 10' x 10' Frame Tent
  • Four (4) Folding Chairs
• Ticket Sales
  • One (1) 20' x 20' Frame Tent
  • Eight (8) 8' x 40" high draped table
  • Eight (8) 4' Banquet Table
  • Eight (8) Stool
  • Four Hundred (400) sq feet Lighting Package
• Dining
  • Fifty (50) Round Umbrella Tables
  • Fifty (50) Umbrellas with weights
  • Two Hundred (200) Folding Chairs
• General/Marketplace
• One (1) 10' x 10' Frame Tent
• Two (2) 8' Banquet Table
• Four (4) Folding Chair
• One Hundred (100) sq feet Lighting Package
• One Hundred (100)' Cable Ramp

Additional Requirements:

• Where possible, all items should be itemized
• Tents may not be staked - all quotes should include sufficient water barrels or weights for the tents
• Actual number of tents and other rental items may change slightly as event date approaches and a final list will be made available no less than 2 weeks prior to the event
• Quote should include delivery, setup and teardown of all tents.
• Delivery and Set Up of Sponsor, Beer Garden, Main Stage, Ticket, Security and Parking Tents to take place starting 8:00am on June 10th
• Delivery and Set Up of all other tents to take place starting at 9:00am on June 11th
• Tear Down and Removal of all tents to begin at 8:00am on June 14

Proposal should include:

• Quote should be inclusive of all charges including delivery, supplies, etc.
• Payment terms

Submitting your proposal: You may submit your proposal using the "Add new proposal" link below.