Your firm is invited to submit a proposal to provide Temporary Power Generation, Distribution and Lighting for the 2010 Parker Days event on June 11, 12 & 13.

Below are the relevant specifications and requirements. Vendors are invited to submit bids with substitutions and/or suggestions should the specified products be unavailable to them. Any further questions may be directed to: Scott Wattum via email at events@parkerdays.org

Purpose of Request

Parker Days, formerly called the Parker Country Festival is a yearly event held the second weekend in June, in Old Town Parker. Dates for the 2010 event are June 11, 12 & 13. The event will typically draw anywhere from 90-100,000 people across the 3 days of the event.

The event is organized by The Parker Chamber of Commerce and consists of 4 major areas:

• Food/Beverage/Main Stage
• Marketplace
• Kids Country
• Carnival Rides

Consideration criteria* is based on the following:

• Chamber Membership Status.
• Past history with the event.
• Completeness of the RFP response
• Demonstrated ability to provide requested items and/or services.
• Competitive Pricing.
• Sponsorship status.

*All responses are considered on a variety of criteria and while these criteria are considered, they do not by any means guarantee or preclude acceptance of a suppliers proposal.

DEADLINE FOR PROPOSAL: March 3, 2010 no later than 5:00 p.m. Bids received after close of business on March 3, 2010 will not be considered.

Equipment Description:

A preliminary power map may be viewed by clicking here.

• Generators:
  • One (1) capable of delivering 30-39kW, single phase, 120/240 volt, sound suppressed desirable but not required.
  • Three (3) capable of delivering 40-59kW, single/three phase, 120/208/240 volt, sound suppressed.
  • Two (2) capable of delivering 60-79kW, single/three phase, 120/208/240 volt, sound suppressed with sufficient fuel tank size to provide overnight unattended service running at 50% load.
• Twenty-Four (24) 50 Amp Temporary Power Distribution Boxes:
  • Outdoor rated
  • Six (6) 20amp outlets @ 120v w/individual GFI protection
  • One (1) 30amp outlet @ 240v (non-GFI)
  • One (1) 50amp 120/240v Feed Through Receptacle
• Fourteen (14) 100' 6/4 Power Cord with plugs to match distribution boxes
• Fourteen (14) 50' 6/4 Power Cord with plugs to match distribution boxes
• Seven (7) Light Towers, with 6kW Generator, 4 Lamp, Towable
• Two (2) Light Carts, 1kW, no Generator, 4 Lamp, Transportable
• Forty-Two (42) Feet of Multi-Channel Cable Ramp

Additional Requirements:

• All generators noted as "sound surpressed" must be "Movie Quiet" rated at <=50 dBA
• Generators will be placed in 5 different drop locations around event site
• Light towers will be placed in 7 different drop locations around the event area
• Delivery of generators, light towers and distribution equipment/cables must occur before 12:00pm on Thursday, June 10th
• All equipment may be picked up after 9:00am on Monday, June 14th
• All generators (except as noted above) must be capable of running 8-10 hours at full load without refueling
• All generators should be towable/trailer mounted
• Extra lengths of 50'/100' 6/4 SOW Power Cables should be available as actual placement of distribution boxes may change slightly during set-up - these should only be billed if used.

Optional Requirements:

• Refueling service for all generators and light towers to occur before 8:00am on Saturday, June 12 and 08:00 Sunday, June 13

Proposal should include:

• Quote should be inclusive of all charges including delivery
• Individually itemized items
• Payment terms

Submitting your proposal: You may submit your proposal using the "Add new proposal" link below.